Home Structure Bylaws More Links BYLAWS BYLAWS OF THE SARASOTA FOLK CLUB, INC. Bylaws of Sarasota Folk Club, Inc. Revised 6/16/02 ARTICLE I Name The name of this Corporation as governed by these Bylaws is Sarasota Folk Club, Inc., hereinafter known as SFC ARTICLE II Location The location of the principal office of SFC is in Sarasota, Florida. ARTICLE III Purpose The purpose of this organization shall be: To identify, protect, preserve, encourage, and promote traditional and contemporary folk music and dance. To educate the public in folk tradition by publicizing, encouraging, sponsoring, and producing concerts, jams, open mics, contra dances, and other events. To encourage the development of local folk talent and to showcase local and national performers. ARTICLE IV Members Admission: Any person interested in the purposes of SFC may become a member upon request. ARTICLE V Meetings of the Membership Annual Meetings and any other meetings as needed shall be held at a location designated by the President. Business may be conducted via mail, e-mail or phone. ARTICLE VI Board of Directors Section 1. Five (5) elected officers shall constitute the Board of Directors Section 2. Duties and Powers of the Board of Directors: To manage the affairs of SFC. To fix time, place, and date of Board meetings. Notice of such meetings shall be given to every Board member in writing, by telephone or by e-mail To approve a budget. May transact official business by mail, phone, or e-mail. Section 3. Election: The President with approval of the Board shall appoint a Nominating Committee. The Nominating Committee shall designate candidates for Directors according to the number of vacancies The election of Directors of SFC shall be held at the Annual Meeting by secret ballot of those in attendance The election of Directors shall be by majority vote. Directors are elected on a rotating basis for a term of two years or until successors are elected. The term of office shall begin at the close of the Annual Meeting at which elections are held. Directors may be elected to succeed themselves in the same office. The outgoing Treasurer shall continue in an advisory capacity while training the incoming Treasurer. Section 4. Vacancies. Vacancies on the Board of Directors shall be filled by appointment by the President, with approval of the Board, for any remaining term. Section 5. Removal: Any Board Member may be removed from the Board by a 4/5 vote of the entire Board. Section 6. Meetings of the Board of Directors A quorum for Board Meetings shall be three (3). There shall be no less than one meeting a year. ARTICLE VII Officers Section 1. The Officers of SFC shall be a President, a Vice-President, a Treasurer and a Secretary. Officers are elected each year by majority vote of the Directors. Section 2. The duties of the Officers shall be as such as are specified in these bylaws The President shall: Be chief executive officer and the official representative of SFC, with the power to carry out the business of SFC within the Bylaws of SFC between meetings of the Board of Directors. Preside at the Annual Meeting of SFC and all meetings of the Board of Directors. Call Special Meetings when deemed necessary Fill vacancies on the board, for any remaining term, with approval of the Board. The Vice-President shall: Preside in the absence or inability of the President and perform other duties necessary in the absence of the President and any other duties directed by the Board of Directors. Fill the remaining term of the President in the event of a vacancy in that office. The Treasurer shall: Be custodian of all funds and keep an itemized account of all receipts, disbursements, assets and liabilities of SFC. Pay all bills authorized by the Board of Directors. Deliver to his/her successor properly audited records and files when leaving office. Make a financial report for the Annual Meeting, and provide a quarterly report via e-mail to each Director. The outgoing Treasurer shall continue in an advisory capacity while training the incoming Treasurer. File all necessary reports with the Internal Revenue Service and other agencies. The Secretary shall: Have custody of and maintain the Corporate Minute Book and Seal. Attest to any legal documents as required and impress thereon the corporate seal as appropriate. Take all minutes of regular and special meetings of the Board of directors All Officers shall keep accurate files of the business pertaining to their office and deliver such files to their successors at the close of the Annual Membership Meeting or within ten (10) days thereafter. ARTICLE VIII Financial Section 1. No monetary or other obligation shall be incurred or contracted by the corporation or any person in the name of SFC without the authorization of the Board of Directors of SFC or as may be included in the budget. No unbudgeted sums of money shall be paid out unless and until approved by the Board of Directors, by a 4/5 vote. Section 2. The Fiscal Year of SFC shall be from January 1 through December 31 of each calendar year. Section 3. No person, club, or organization shall use the name SFC or Sarasota Folk Club to promote concerts, festivals, or for any other purpose without the permission of the Board of Directors. ARTICLE IX Amendment of Bylaws These Bylaws may be amended at any meeting of the Board of Directors by a majority vote of the entire Board provided that the amendment has been previously submitted in writing to all members of the Board ARTICLE X Dissolution In the event of dissolution of SFC, the dissolution will be in accordance with all applicable state statutes and IRS Codes with the remaining assets, if any, to go to Friends of Florida Folk, Inc. Adopted as of November 15, 2000 This revision approved at General Membership Meeting on 6/16/02